Vendor Applications

Thank you for your interest in presenting your artwork, wares, food, or services at the 2024 Moab Folk Festival.

Vendor sales times are 10:00am - 4:30pm (or until over) on both Saturday, November 2 & Sunday, November 3.

Applications are open April 8-August 1.

Questions? Email emily@moabfolkfestival.com

SPECIAL INSTRUCTIONS FOR MOAB LOCALS:

Vendors that are local to Moab will be eligible for half off of registration fees. Email Emily to request further instructions prior to submitting your application and/or payment.

General Vendor Booth Applicants

To apply to be a vendor, please submit the following Vendor application and vendor fee ($140 per 10x10 booth space).

If you prefer a paper application, please email us at: emily@moabfolkfestival.com

General Vendor Information

• The cost for a booth is $140.00. No additional commission charges will be levied. Local vendors (those based in Grand County) are eligible for 50% off of application fees. Non Profits can apply for a fee waiver on the next page of this application.

• EARLY BIRD DEADLINE for applications is May 8, 2024. Decisions will be made by June 3, 2024.

• STANDARD DEADLINE for applications is August 1, 2024. Decisions will be made by August 15, 2024.

• Cancellations after October 1, 2024 will not be eligible for a refund.

•All booths are 10’x10’, no structure, covering or electricity is provided. The construction of booths, building materials and display space are left up to the exhibitor’s creativity with the exception that no blue tarps, as part of the display, are allowed. All building materials are the responsibility of the exhibitor.

• Exhibitors are responsible for set-up, take-down and attending to their own booths.

• Exhibitors must have a legitimate system to secure tents in case of wind. Water, Sand or blocks. Stakes are not permitted in the ballpark. This will be checked.

• Booth set-up times are 10 AM- 5PM on Friday, November 1st, 7AM-9AM Saturday, November 2nd, and 7AM-9AM Sunday, November 3rd, 2024

• Sales times are 10:00 AM to 4:30PM or until over on Saturday 11/2 and Sunday 11/3.

• Booth tear-down is between 6PM & 8PM Sunday, November 3, 2024 (or end of last performance/not before).

• Exhibitors are limited to 2 persons per booth. Additional exhibitor/vendor passes must be purchased. Please call festival office (435-260-1756) to make arrangements in advance of event.

• Security will be provided Saturday night. However, exhibitors will not hold the Moab Folk Festival, Friends of the Moab Folk Festival, the City of Moab, Grand County, the Festival Sponsors or their principles responsible for any and all liability or claims thereof as a result of participation in this event. This is including, but not limited to theft, damage, loss of product or display facilities, personal injury, strike or act of God.

• Weather is usually great this time of year. However, be prepared as sun, rain, snow and wind could happen! This event is RAIN or SHINE. We will not make refunds due to bad weather.

• For those without a Utah State Tax License, a temporary license will be issued at no cost. The tax rate in Moab is 8.85%. The exhibitors are responsible for reporting sales from the show directly to the Utah State Tax Commission.

• Applications will be reviewed in two phases (early bird & standard). However, filling out the attached application in no way guarantees space. Friends of the Moab Folk Festival and the Moab Folk Festival reserve the right to refuse space to anyone we deem inappropriate for the festival. Our staff will review all applications and notify those selected to vend by the dates listed above (June 3 or August 15). If you are not selected to vend at this year’s festival, your application fee will be refunded at that time.

• To assist us, please include photos or a basic description and background information about your product.

• Products that compete with Festival performers’ products or unauthorized, unofficial Moab Folk Festival merchandise are not allowed. No exceptions.

Step 1: General Vendor Application 2024

(Make sure you have read all of the above information before submitting your application. Please do not contact us with questions unless you have fully read the above information.)

Business Owner Name

First Name

Last Name

Business Name

Business Phone

(###)

###

####

Cell Phone

(###)

###

####

Mailing Address

Address 1

Address 2

City

State/Province

Zip/Postal Code

Country

Product(s) or Service(s)

What will you be selling?

Federal Tax ID # or SSN

Select the number of 10'x10' booth spaces you would like

Please Choose One:

I have not previously vended at the Moab Folk Festival. I agree to send a minimum of two (2) pictures of my wares to emily@moabfolkfestival.com upon completion of this form.

I have vended at Moab Folk Festival previously.

Non-Profit Fee Waiver

I represent a non-profit organization and am requesting a waiver of the entrance fee.

Payment Method

I am including a check or money order (do not send cash) for the full amount with this application. Payments are to be sent to: Friends of the Moab Folk Festival P.O. Box 1082 Moab, Utah 84532

I will be paying electronically through this form.

Representative Initials

Date

YYYY

RELEASE AND WAIVER OF LIABILITY FOR VENDORS

This Release and Waiver of Liability is executed this day of ______ , 2024, by _________________________________ (the “Vendor”) in favor of The Moab Folk Festival / Friends of the Moab Folk Festival and its directors, officers, employees, volunteers, and agents. I, the Vendor, hereby freely and voluntarily, without duress, execute this Release under the following terms: 1. Waiver and Release. I hereby release and forever discharge and hold harmless The Moab Folk Festival / Friends of the Moab Folk Festival and its successors and assigns from any and all liability, claims, demands, and causes of action, of whatever kind of nature, either in law or equity, which may hereafter arise from my participation with The Moab Folk Festival /Friends of the Moab Folk Festival and/or any project, activity, or event sponsored, managed, arranged, or promoted by, or otherwise affiliated or associated with The Moab Folk Festival / Friends of the Moab Folk Festival. I understand and acknowledge that this Release discharges The Moab Folk Festival / Friends of the Moab Folk Festival from any liability or claim that I may have against The Moab Folk Festival /Friends of the Moab Folk Festival, with respect to any bodily or other injury, illness, death, or property damage that may result from my participation. I also understand that The Moab Folk Festival / Friends of the Moab Folk Festival does not assume any responsibility or obligation to provide financial assistance or other assistance, including, but not limited to, medical, health, or disability insurance, in the event of injury, illness, death, or property damage. 2. Insurance. I understand that The Moab Folk Festival / Friends of the Moab Folk Festival may elect to provide group accident or other liability insurance. Any coverage so provided will be governed by the policy language. Except to the extent that it may provide such insurance, The Moab Folk Festival/ Friends of the Moab Folk Festival does not carry or maintain any health, medical, disability, damage, or other liability insurance coverage for the benefit of its vendors, and expressly disclaims any responsibility or obligation to do so. AS A VENDOR, I AM EXPECTED AND ENCOURAGED BY The Moab Folk Festival / Friends of the Moab Folk Festival TO MAINTAIN MEDICAL, HEALTH, AND ALL OTHER APPLICABLE INSURANCE COVERAGE FOR MY OWN BENEFIT. 3. Medical Treatment. Except as otherwise agreed to by The Moab Folk Festival / Friends of the Moab Folk Festival in writing, I hereby release and forever discharge The Moab Folk Festival / Friends of the Moab Folk Festival from any and all liability claims, demands, and causes of action whatsoever that may arise on account of any first aid or other medical treatment rendered during my participation with The Moab Folk Festival / Friends of the Moab Folk Festival and/or any project, activity, or event sponsored, managed, arranged, or promoted by, or otherwise affiliated or associated with The Moab Folk Festival Friends of the Moab Folk Festival. 4. Assumption of Risk. I understand that my participation with The Moab Folk Festival / Friends of the Moab Folk Festival and/or any project, activity, or event sponsored, managed, arranged, or promoted by, or otherwise affiliated or associated with The Moab Folk Festival Friends of the Moab Folk Festival may include activities that may be hazardous to me. I further recognize and understand that such participation may involve certain inherently dangerous activities. I hereby expressly and specifically assume the risk of injury or harm in the activities and release The Moab Folk Festival / Friends of the Moab Folk Festival from all liability for injury, illness, death, and/or property damage that may result. 5. Photography/Audio Release. I do hereby grant and convey unto The Moab Folk Festival / Friends of the Moab Folk Festival rights, titles, and interest in and to any and all photographic images and video or audio recordings made by or on behalf The Moab Folk Festival / Friends of the Moab Folk Festival, or made with its consent, during my participation in The Moab Folk Festival and/or any project, activity or event sponsored, managed, arranged, or promoted by, or otherwise affiliated or associated with The Moab Folk Festival / Friends of the Moab Folk Festival, including, but not limited to, any royalties, proceeds, or other benefits derived from such photographs or recordings. 6. Other. I expressly understand and agree that this Release is intended to be as broad and inclusive as permitted by law, and that this Release shall be governed by and interpreted in accordance with the laws of this state, county, city and/or township. I agree that in the event that any clause or provision of this Release shall be held to be invalid by any court of competent jurisdiction, the invalidity of such clause or provision shall not otherwise affect the remaining provisions of this Release. By signing below, I acknowledge that I have read and understand this Release, and agree to its provisions.

I Agree

Name

First Name

Last Name

Date

YYYY

Payment Agreement

I understand that my payment of the vendor fee does not guarantee me a spot at the Moab Folk Festival and my application is subject to approval. I understand that if my application is rejected, I will be reimbursed in full.

I understand

Set Up & Break Down Info

SPECIAL INSTRUCTIONS FOR MOAB LOCALS:

Vendors that are local to Moab will be eligible for half off of registration fees. Email Emily to request further instructions prior to submitting your application and/or payment.

Food Vendor Applicants

To apply to be a food vendor, please submit the following Food Vendor application and vendor fee ($140 per booth space).

If you prefer a paper application, please email us at: emily@moabfolkfestival.com

You must also submit a Temporary Food Service Permit form to the SE Utah Health Department, included at the bottom of the page.

Food Vendor Information

• No additional commission charges will be levied. Food vendors are expected to provide 5 complimentary meals per day for staff over the Festival weekend.

• EARLY BIRD DEADLINE for applications is May 8, 2024. Decisions will be made by June 3, 2024.

• STANDARD DEADLINE for applications is August 1, 2024. Decisions will be made by August 15, 2024.

• Cancellations after October 1, 2024 will not be eligible for a refund.

• Booth/Food Truck size must be specified and approved before acceptance. The construction of booths, building materials and display space are left up to the exhibitor’s creativity with the exception that no blue tarps, as part of the display, are allowed. All building materials are the responsibility of the exhibitor.

• Electrical needs must be specified and approved. Extension cords are not provided, and overnight power supply is not guaranteed. If you need overnight power, having your own back up source is recommended.

• We ask that our food vendors use compostable products. If this is not possible for you, please reach out to us and we can help with a solution.

• Exhibitors are responsible for set-up, take-down and attending to their own booths.

• Exhibitors must have a legitimate system to secure tents in case of wind. Water, Sand or blocks. Stakes are not permitted in the ballpark. This will be checked.

• Booth set-up times are 10 AM- 5PM on Friday, November 1st, 7AM-9AM Saturday, November 2nd, and 7AM-9AM Sunday, November 3rd, 2024

• Sales times are 10:00 AM- 4:30 PM (or until over) on Saturday 11/2 and Sunday 11/3.

• Booth tear-down is between 6PM & 8PM Sunday, November 3, 2024 (or end of last performance/not before).

• Exhibitors are limited to 2 persons per booth. If you require additional staff, please call festival office (435-260-1756) to make arrangements in advance of event.

• Weather is usually great this time of year. However, be prepared as sun, rain, snow and wind could happen! This event is RAIN or SHINE. We will not make refunds due to bad weather.

• For those without a Utah State Tax License, a temporary one will be issued at no cost. The tax rate in Moab is 9.85%; the exhibitors are responsible for reporting sales from the show directly to the Utah State Tax Commission.

• To assist us, please include photos, menus or a basic description and background information about your food.

Step 1: Food Vendor Application 2024

(Make sure you have read all of the above information before submitting your application. Please do not contact us with questions unless you have fully read the above information.)

Business Owner Name

First Name

Last Name

Business Name

Business Phone

(###)

###

####

Cell Phone

(###)

###

####

Mailing Address

Address 1

Address 2

City

State/Province

Zip/Postal Code

Country

Product(s) or Service(s)

What will you be selling?

Federal Tax ID # or SSN #

Food Truck/Booth Size

Please provide the dimensions of your food truck/booth and any additional space needs.

Food Serving Window Access

I am using compostable food service products or will purchase them for the event.

I agree

How much power do you need? (# amps)

Do you have a generator?

Do you have an extension cord? If so, how long is it? (# feet)

What type of plug-in does your truck require?

If other plug-in is needed, please explain:

I agree to email emily@moabfolkfestival.com with a menu sample, photos, and/or info about my product(s).

I agree

Representative Initials

Date

YYYY

RELEASE AND WAIVER OF LIABILITY FOR VENDORS

I Agree

Name

First Name

Last Name

Date

YYYY

Food Service Permit Application

Send the Food Service Permit Application and fee to the SE Utah Health Dept:

orogers@utah.gov

SE Utah Health Dept.
575 S. Kane Creek Blvd
Moab UT, 84532.

If more information is needed, call: 435-259-5602

Set Up & Break Down Info

SPECIAL INSTRUCTIONS FOR MOAB LOCALS:

Vendors that are local to Moab will be eligible for half off of registration fees. Email Emily to request further instructions prior to submitting your application and/or payment.